Assistant Dean of Admission, Financial Aid and Graduate Services

Job Opening ID: 44020 - Position Number: 37841 - Job Code: 101420

Job Summary

Develop and implement recruitment strategies, sets enrollment goals, and determines financial aid policies and practices, working closely with the Bienen School of Music’s senior administration and with music performance and academic faculty. Assume chief responsibility for promoting to prospective students and parents the mission, programs and goals of the Northwestern University Bienen School of Music, with its strong emphasis on musicianship, professional preparation and liberal education in a research university. Oversee Bienen School graduate services in collaboration with the faculty graduate directors.

Principal Accountabilities

  1. Manage a competitive college admissions process for the Bienen School of Music, which includes developing and implementing admission policies, procedures, and practices, with a goal of choosing a small number of highly qualified students from a large applicant pool.
  2. In coordination with the University Undergraduate Admissions and Financial Aid office and faculty, manage the undergraduate recruitment and admission processes in the Bienen School of Music, including merit aid. Provide faculty audition assessments and enrollment needs to University Undergraduate Financial Aid Office.
  3. In consultation with the Dean, faculty and The Graduate School (for PhD applicants), manage the review of all graduate applicants to the Bienen School of Music (MM and DMA); incorporates faculty audition assessments and enrollments needs. Prepare and awards annual graduate financial aid packages, provide graduate financial aid counseling, monitor and control graduate aid budgets; calculate graduate student federal loan eligibility; comply with all government regulations and policies. Process and manage all short-term student loans. Supervise the awarding and distribution of all Bienen School of Music endowment awards.
  4. Meet with prospective students and families and effectively interpret and communicate the institutional mission, programs, and goals of the Bienen School of Music and the University.
  5. Plan, supervise, and represent the University at national recruiting fairs. Participate in national consortiums and conferences that represent arts admissions; maintain awareness of national college admission guidelines, ethics and practices.
  6. Oversee Bienen School Graduate Services, along with the Assistant Director of Graduate Services and Financial Aid and faculty graduate directors. This includes managing graduate student academic records, monitoring degree progress and auditing of graduate degree requirements for graduation. Serves on the Academic Probation committee as representative of graduate population.
  7. In coordination with the Dean, Communications Coordinator Senior and Assistant Director of Admission, develop effective marketing strategies and recruitment publications and updates content of the Bienen School Admission and Financial Aid web pages.
  8. Communicate effectively with faculty on all issues relating to Music Admission, Financial Aid and Graduate Services.
  9. Serves as operations and recruitment manager for the Summer Session Bienen School offerings, including registration and recruitment materials.
  10. Other related duties as assigned by the Dean.

Minimum Qualifications

Education, experience, and any other certifications or clearances

  • An admissions or student affairs professional with a minimum of five years of successful experience in a college or university performing arts environment.
  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor’s or higher degree in music required; or appropriate combination of education and experience.

Preferred Qualifications

Education and experience

  • Graduate music degree.
  • Experience in financial database creation or management and working with complex enterprise data systems. PeopleSoft and Technolutions Slate experience preferred.
  • Background in Music, preferably in a University setting.

Preferred Competencies

Skills, knowledge and abilities

  • Accounting/Account Reconciliation -Understands and interprets financial statements and reports; reconciles financial records.
  • Adaptability - Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of different people and situations.
  • Analysis - Identifies and analyzes significant problems and opportunities; relates and compares data from different sources.
  • Attention to Detail - Consistently displays accuracy and attention to detail.
  • Business Acumen - Possesses business savvy and demonstrates the ability to foster and lead cost-efficient initiatives without sacrificing quality or core values.
  • Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one’s own team; respects the needs and contributions of others.
  • Collegiality - Being helpful, respectful, approachable and team oriented building strong working relationships and a positive work environment.
  • Communication - Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.
  • Compliance - Honoring University policies and regulatory requirements.
  • Computer Proficiency - Successfully uses multiple software programs independently. Software may include Microsoft Office, applications such as PowerPoint, Word, Excel, and Access, email, web browsers, and PeopleSoft.
  • Conceptual Ability - Deals effectively, not just with concrete tangible issues, but also abstract conceptual matters.
  • Conflict Management - Exhibits understanding of natural sources of conflict and acts to prevent or soften them.
  • Customer Focus - Regularly monitors customer satisfaction; provides suggestions to improve quality and value to the customer.
  • Efficiency/Dependability - Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly.
  • Financial Management - Manages financial assets responsibly with a focus on cost effectiveness and productivity.
  • Judgment - Demonstrates logic, rationality and objectivity; shows common sense; uses all available information to make educated decisions.
  • Listening - Actively listens to others' opinions and ideas; respects and seeks to understand differences in opinions.
  • Meets Deadlines - Displays consistency and success in adhering to deadlines.
  • Multi-Tasking - Demonstrates ability to work on multiple projects simultaneously.
  • Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and/or resources.
  • Quality/Compliance - Striving for excellence with our work processes and outcomes, honoring University policies and regulatory requirements.

Application Information

To apply for this position, you will need to submit your résumé, cover letter and references through the University's electronic recruiting system, eRecruit, using the job opening number or the job title. Please include the names and contact information for three references.

Once you apply, you will receive an email confirming submission of your résumé. For all résumés received, if there is interest in your candidacy, the human resources recruiter or the department hiring manager will contact you. Review of applications will begin immediately and continue until a candidate is selected.

Northwestern University is an Equal Opportunity, Affirmative Action Employer. Members of historically underrepresented groups are strongly encouraged to apply.

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